Submission Guidelines for Scientific Track

Scientific track of EuroXR 2022

Submission Guidelines

https://www.euroxr-association.org/conference2022/submission-guidelines-for-scientific-track/

Contributions for the Scientific track of EuroXR 2022 can be: 

  • Scientific Full papers – either Long (14-20 pages) or Medium (8-12 pages) sizing – to be presented respectively as long or short talks during the scientific talks sessions: such submissions target original, unpublished papers presenting new research, original research questions in new practices or experience, novel insights in XR/VR/AR/MR, or sound states-of-the-art on challenging research questions in that field.
  • Scientific Short papers (4-6 pages) to be presented during the scientific poster sessions: such submissions target work in progress or other scientific contributions including ideas for unimplemented and/or unusual VR or AV/AR/MR systems.

All scientific submissions will have to follow the one column Springer format (see below, Paper Formatting section). Please note that indicated paper lengths do not include references.

The topics of interest of scientific contributions papers may be seen here.

All submissions will undergo a rigorous double blind peer reviewing process among the International Program Committee (IPC) Based on their reviews, the  Scientific Program Chairs of EuroXR 2022 will select the best submissions to be presented at the conference. All papers accepted in the scientific track will be published in the scientific proceedings of EuroXR 2022, edited by Springer as a volume of the Lecture Notes in Computer Science (LNCS) series. Indexing information of the LNCS series is available on this Springer webpage.

For all Scientific submissions (Long, Medium or Short), from submission stage up to providing the camera-ready document set for accepted contributions, we will use  the Online Conference Service (EquinOCS) of Springer. 

We kindly ask authors to upload, two days before this deadline, an abstract for each submitted paper, to plan in advance the paper assignment to reviewers.

To do so please go to: https://equinocs.springernature.com/service/EuroXR2022

In submitting any kind of submission, the author(s) agree that, upon acceptance, they will prepare the final manuscript in time for inclusion in the proceedings and will present the paper at the conference.

To allow for the publication of an accepted paper in the LNCS Springer volume of the scientific proceedings of EuroXR 2022, it is mandatory one of the authors signs the copyright form on behalf of all of the authors. The signing author must have obtained permission to do so beforehand. Moreover, the final manuscript will not be published without a regular registration of at least one of the authors of the accepted paper (including payment of the registration fee) before the deadline for camera-ready submission.

Paper Formatting

Authors should consult Springer’s Instructions for Authors of Proceedings and use either the LaTeX or the Word templates provided on the authors’ page for the preparation of their papers. For your convenience, Springer’s proceedings LaTeX templates are also available in Overleaf

To allow for a double blind peer reviewing process, please make your submissions  fully anonymous (no author names, nor affiliation, only anonymous self references). Papers which are not anonymous will be automatically desk-rejected.

Notification categories 

At the end of the reviewing procedure of the scientific track, submitted contributions will have three possible status.

Some submissions will be accepted in their original category (i.e. Scientific Full papers, or Scientific Poster/Short papers).

Some others, originally submitted as scientific full papers, might get accepted only as Scientific Poster/Short papers. Such contributions will be published in the LNCS Springer volume of the Scientific proceedings of EuroXR 2022 too, but authors will have to re-size their paper.

The remaining submissions will not be accepted for the scientific track of EuroXR 2022. However, some of them might get redirected to one of the other contribution categories of the conference, i.e, the Application track or the Demos & Exhibition track.

Camera Ready Instructions

Authors accepted contributions will have to prepare a camera-ready file set. This set is composed of:

  • Camera-ready file (PDF), 
  • Full source files (i.e. Latex file(s) and all the image files, or the full Word file),
  • Consent-to-publish form (i.e. Springer copyright form of the EuroXR 2022 conference)

Springer encourages authors to include their ORCIDs with their names and affiliations. We also kindly ask all authors to adhere to Springer’s Code of Conduct (https://www.springernature.com/gp/authors/book-authors-code-of-conduct)

The corresponding author of each paper must complete and sign a Springer Consent-to-Publish form, acting on behalf of all of the co-authors of the paper. The author signing this form should match the corresponding author marked on the paper. After the camera-ready deadline, no changes to the papers can be made.

The Springer Consent-to-Publish form for the Scientific proceedings of the 19th International Conference EuroXR 2022 will be available soon on the conference website. Papers without signed Consent-to-Publish form, or without a registration for at least one of the authors by the camera-ready deadline will not be included in the conference LNCS proceedings.

Important dates

  • All scientific submissions (Full papers & Short papers): April 25, 2022 –> May 9, 2022, 23:59 CEST
  • Notifications to the authors for all scientific submissions: June 13, 2022 –> June 20, 2022, 23:59 CEST
  • Camera ready for all scientific contributions: July 4, 2022, 23:59 CEST (no change)   

For further information, please don’t hesitate to contact the  Scientific Program Chairs of EuroXR 2022.