Submission Guidelines for Scientific Track

Submission Guidelines

Types of Contributions
  • Scientific papers (full, medium, or short) must describe novel research results and will be published in a Springer LNCS volume (Lecture Notes in Computer Science);
  • Applications extended abstracts are meant to describe practical use cases of XR technologies and will be published in an ISBN-registered proceedings, edited by VTT, Technical Research Centre of Finland Ltd.
  • Posters may present preliminary results or work-in-progress of research or application projects.
  • Demos may accompany any type of submission or may be submitted independently. They are
    accompanied by an extended abstract.

In the scientific track, authors can choose between:

  • Full paper: 14-20 pages in the Springer format (about eight pages in traditional two-column format) with ~30 minutes presentation at the conference
  • Medium paper: 8-12 pages in Springer’s format with ~20 minutes of presentation
  • Short paper: 4-6 pages Springer format with ~10 minutes presentation. This type is meant for work-in-progress, position papers, and similar content.

Submissions to the applications, posters, or demos track will consist of a 2-4 pages extended abstract. Upon acceptance, they will be published in the ISBN-registered proceedings, edited by VTT, as mentioned above.More information about these tracks will appear soon on the conference web page.

All scientific submissions will have to follow the one column Springer format (see below, Paper Formatting section). Please note that indicated paper lengths do not include references.

The topics of interest of scientific contributions papers may be seen here.


Submissions Guidelines

All submissions will undergo a rigorous double blind peer reviewing process among the International Program Committee (IPC) Based on their reviews, the  Scientific Program Chairs of EuroXR 2023 will select the best submissions to be presented at the conference. All papers accepted in the scientific track will be published in the scientific proceedings of EuroXR 2023, edited by Springer as a volume of the Lecture Notes in Computer Science (LNCS) series. Indexing information of the LNCS series is available on this Springer webpage.

Submissions have to be uploaded to the submission management system of Springer (EquinOCS). More information on this and formatting instructions will appear soon on the conference web page.

Submitted manuscripts must not have been previously published. A manuscript is considered to have been previously published if it has appeared in a peer-reviewed journal, magazine, book or conference proceedings that is reliably and permanently available afterwards in print or electronic form to non-attendees, regardless of the language of that publication. A manuscript identical or substantially similar in content (in its entirety or in part) to one submitted to EuroXR should not be simultaneously under consideration for another conference or journal during any part of the review process, from the submission deadline until final notifications of decisions are emailed to the authors.

Submissions (including citations and optional videos) should not contain information that identifies the authors, their institutions, funding sources, or their places of work. Relevant previous work by the authors should be cited in the third person to preserve anonymity.

In case of acceptance, at least one author is expected to present the paper in person at the conference.


Paper Formatting

Authors should consult Springer’s Instructions for Authors of Proceedings and use either the LaTeX or the Word templates provided on the authors’ page for the preparation of their papers. For your convenience, Springer’s proceedings LaTeX templates are also available in Overleaf

To allow for a double blind peer reviewing process, please make your submissions  fully anonymous (no author names, nor affiliation, only anonymous self references). Papers which are not anonymous will be automatically desk-rejected.


Review process

The review process will be performed in two stages: 

During the first stage, all submissions will be reviewed by at least three independent reviewers, and notifications will be sent to the authors. Authors will then have an opportunity to clarify issues identified by the reviewers. In the second stage, the reviewers will make a final recommendation on the paper.


Notification categories 

At the end of the reviewing procedure of the scientific track, submitted contributions will have three possible status.

Some submissions will be accepted in their original category. Some others, originally submitted as scientific full papers, might get accepted only as scientific medium/short papers. Such contributions will be published in the LNCS Springer volume of the scientific proceedings of EuroXR 2023 too, but authors will have to re-size their paper.

The remaining submissions will not be accepted for the scientific track of EuroXR 2023. However, some of them might get redirected to one of the other contribution categories of the conference, i.e, the Application track or the Demos & Exhibition track.


Camera Ready Instructions

Authors accepted contributions will have to prepare a camera-ready file set. This set is composed of:

  • Camera-ready file (PDF), 
  • Full source files (i.e. Latex file(s) and all the image files, or the full Word file),
  • Online signature of the Springer Consent-to-Publish form.

Springer encourages authors to include their ORCIDs with their names and affiliations. We also kindly ask all authors to adhere to Springer’s Code of Conduct (

The corresponding author of each paper must complete and sign a Springer Consent-to-Publish form, acting on behalf of all of the co-authors of the paper. The author signing this form should match the corresponding author marked on the paper. After the camera-ready deadline, no changes to the papers can be made.

Thanks to the EquinOCS system, the authors of accepted papers can sign the Springer Consent-to-Publish form online. See detailed instructions here:—for-accepted-papers.

Important dates
  • All scientific submissions (Full papers, Medium & Short papers): April 24, 202323:59:59 AoE
  • Notifications to the authors for all scientific submissions: June 12, 2023 – 23:59:59 AoE
  • Rebuttal deadline: June 19, 2023 – 23:59:59 AoE
  • Final notifications: July 3, 2023 
  • Camera ready for all scientific contributions: September 18, 2023 – 23:59:59 AoE

For further information, please don’t hesitate to contact the  Scientific Program Chairs of EuroXR 2023